- What is the difference between a comment, an issue, and a reconciling item?
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- Comments are similar to sticky notes, or notes you would write in the margin of a report to provide additional information to reconcilers. They can be entered at a BBA Summary, Budget Category, or Detail level.
- Issues are comments entered at the Detail level indicating that the item needs follow-up. An issue remains active until it is resolved or closed.
- Reconciling Items are a dollar value entered at the BBA or Budget Category level to increase or decrease the budget balance available to account for future transactions. A descriptive comment is required to be entered with each value. A Reconciling Item remains active until it is removed.
- Why am I getting a prompt to "save file" when I try to save a comment?
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If you are having display issues in Internet Explorer, turn off "Compatibility Mode."
- Why did the icon change to a question mark after I entered a comment, issue, or reconciling item?
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The correct icon will display when the screen is refreshed. Click your internet browser's refresh icon to update.
- Why did the value not appear after I've entered a reconciling item?
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The value will display when the screen is refreshed. Click your internet browser's refresh icon to update.
- Can I forward a Project-Award combination for approval if one of the Budget Categories is 0.00%?
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The Budget Category progress must be equal to 100% in order to forward a reconciliation, even if a comment, issue, or reconciling item has been entered.
- Is the value for a Reconciling Item added or subtracted?
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The system subtracts the value in the Reconciling Items column.
- Enter a future expense or budget reduction without a dash.
- Enter an expenditure credit or budget increase with a dash.
- How do I find an Expenditure Category for my reconciling item?
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Access the GA_Reference module in UBI and refer to the "Txn Controls" tab. Once the report has been filtered by the intended Expenditure Type, the corresponding Expenditure Category will display in the first column of the report.
- Why don't I see the Comment I entered?
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Since comments are similar to sticky notes, it may have been edited an/or removed.