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Dear UVAFinance Team,I’m writing to follow up on the recent pan-University email from the 2022 Commonwealth of Virginia Campaign (CVC) Inaugural Honorary Chair, J.J. Davis, and co-chairs Kevin McDonald and Dave Martel.The CVC offers the most significant opportunity for UVA faculty, staff, UVA Health team members, student groups, and others to come together as a community to support nonprofit and charitable organizations. For me personally, it is important to include local organizations such as
The UVA Security and General SafetyCommittee is soliciting suggestions for its upcoming Fall Night Tour to be held in November. Committee members walk areas around Grounds in darkness to assess physical safety conditions, particularly lighting, pathways, crosswalks, infrastructure hazards, and emergency phones. To suggest places or issues for the committee to examine, please fill out this short survey. You can upload photographs, maps, or diagrams. Responses will be accepted throu
We would like to share important updates, reminders, and resources regarding the delegation process in Workday. Please review the details outlined below and share them with colleaguesDelegation Approval Routing Updates | When delegating finance tasks, this would initially route to your Manager for approval and then to the Senior Department Finance Approver if the delegation was over 21 days. Moving forward, all delegations with finance tasks will no longer route to the Manager for approval. Inst
As we move through stabilization, we've pulled the Reporting & Analytics information together so you can access it from one page. View Reporting Resources for a quick link to the latest reporting & analytics release notes, Reporting Training for Workday Financials, and other resources. The Reporting Resources page also includes a link to the Reporting & Analytics Team's newest offering, an FAQ document called "Day in the Life of a Fiscal Administrator" .This reso
Senior Compliance Analyst Clara Tang shared some of her time this month to talk with us about something that is important not only to her work but to all of us at UVA: internal controls.Get the key points of our conversation below, and/or listen in to her talk it through* in the link above.What is ARMICS?ARMICS stands for Agency Risk Management and Internal Controls Standards, and this is a requirement for every state agency within the Commonwealth of Virginia. The AVP of Finan
User adoption is a significant part of a successful Workday Financials deployment. With this in mind, the FST change management team recently compiled an adoption assessment to examine user adoption. This assessment gathered information on stakeholders' current comfort with the new system and also considered the required next steps to help people feel more comfortable.For the assessment, the team gathered data from numerous sources, including office hours, focus groups, school and unit lea
No time to read right now? Listen to this update on WFST Radioor check out 5 Finance Facts.Ongoing Support During Project StabilizationEven though FST is heading into the “stabilization” phase and out of hypercare, this doesn’t mean that UVAFinance and the FST Team won’t continue support efforts like office hours, committing extra hands and minds to the issues that still need to be sorted out in workstreams like spend, and prioritizing, tracking, and reporting out on the progress mad
Time crunched? Us, too. Here are just Five Things to Know About Finance this week.1. Yes, the FST project is in the "stabilization" phase, but that doesn't mean we're lessening the availability of support. The Team will continue to host office hours, work intensively on unresolved issues, and provide a high level of user assistance.2. October Office hours are available, and if you're not sure which ones to attend, use our handy cheat sheet to pick the right sessions
This update includes significant new reports and modifications that have been released from September 9th to October 10th as well as known issues that we are investigating or working on currently.Our Reporting User Group is currently working on a Day in the Life FAQ on reporting. This guide will match up 1-2 reports with the most frequent daily questions that fiscal administrators and business officers need to address. Our goal is to provide you with a slimmed-down digest of go-to reports sele
UVAFinance's Senior Financial Controls Coordinator Christine Kennedy-Tyburski is working with UVAFinance departments on an important but often-overlooked task: Policy Review.Accurate policies are always a priority, but this year it will be especially critical to make sure their language and definitions align with Workday Financials and other FST-related improvements. Areas are reviewing their policies to find those that should be retired, those that require minor changes, and th
The Commonwealth of Virginia Campaign (CVC) is one of the most significant opportunities for UVA employees to support the nonprofit and charitable organizations that serve our community. The CVC helps support hundreds of worthwhile organizations across the commonwealth, including over 80 in our local region . These organizations provide critical services for our neighbors, including food, health care, education, programs for youth, crisis support, and housing assistance.Through the CVC we h
Since September 30, security requests for Adaptive have been processed through the systems access request worklet in Workday, using the same process as all other security requests.Review the Workday System Access Request QRG here.Note that users requesting an Adaptive security role will still be required to complete the Introduction to Budgeting at UVA learning program (Introduction to Budgeting at UVA and Introduction to Workday Financials.Related Content: Best practices for role requests
Workday Digital Assist (WalkMe) provides immediate guidance in the Workday System itself. Users must install WalkMe in their broswer to be able to utilize the full functionality of the tool. If you see Need Help? in the top right when you're in Workday, you have the extension and you're good to go! If not, click this link and you can get the extension: https://hr.virginia.edu/workday-central/workday-digital-assistWalkMe provides:A Need Help Menu: Menus on t
Wednesday, October 12 from 11:30am-12:30pmUVA Bookstore – Mezzanine LevelMust register here by Oct 7Join the UVA Bookstore, UVA Sustainability, and UVA faculty for a lunch and book talk celebrating the publication of "Environmental Justice and Resiliency in an Age of Uncertainty.” The talk will include author and editor, Celeste Murphy Greene, plus co-authors, Dr. Michael Brown and Dr. Angela Orebaugh, discussing topics such as climate justice, health equity, smart cities, and the history
Mindfulness Class: A Personal Approach to Boosting Your Health & Well-Being - 4-week class, starts Oct 11, advanced registration is required (limited space) There’s still time to join the 1% Challenge and earn $50 in rewards! Spend only 14 minutes a day for 25 days learning mindfulness skills to help you settle your mind, sharpen your focus, and enhance your quality of life. Throughout the challenge, you'll have the support of experienced teachers and online resources.
While instructor-led training for Workday Financials is no longer being offered, there are still lots of ways for you to learn more about the system and get the help you need. Self-Paced Courses The self-paced courses below are recommended for employees looking for a refresher or to learn more about a particular topical area:Account CertificationApproving Transactions as a Cost Center ManagerExpense ReportsPurchase Requisitions – Employee as SelfWorkday ReportingNote
Office Hours will continue this October; see the full schedule here. You'll see a wealth of sessions on a variety of topics. Not sure which session will best address your questions? Use the handy "cheat sheet" below!Questions about the account certification process, accounting journals, or accounting adjustments? Check out Accounting Office Hours.Questions about budget management or Adaptive? Check out Budget Office Hours.Questions about requesting new values, edits to existing
October 4, 2022Dear Colleagues, If you're involved in FST project Governance or you have been following project news closely in the UVAFinance blog, you may have heard that we'll be transitioning from the "hypercare" phase of the project into "stabilization" as we head into October. The stabilization phase, which will take us through 2022, is the final phase of FST before we transition to operational state. I wanted to take a moment to assure you that we absolutely realize that this phase o
On September 29, the UVAFinance team gathered at Darden on Grounds to spend a day reviewing the progress over the last few months and working together on plans for future success. Angela Knobloch, Senior Director of Change Enablement and Continuous Improvement, moderated a Q&A with the leadership team providing everyone with insight and perspective on the many changes teams have gone through over the last four years.Bird Guess, President and CEO of Racial Equity Group, who has been wor
Jill Simpson has joined UVAFinance after spending time with UVA Facilities Management as the Executive Assistant to the AVP/CFO, doing project-based work across all FM units.The UVAFinance team is thrilled to have her as the Executive Assistant to the Vice President for Finance and Simpson is looking forward to the dynamic work UVAFinance manages."I have only been here for a week but know my work will entail advanced and diversified support to the VP while collaborating across the organization,
Monthly close activities will be performed on September 30th. Please be advised of the following deadlines and cut-offs:Accounting Journals and Accounting Adjustments will be closed on Friday, September 30th at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Friday, September 30th at 4pm, otherwise they will be canceled by Central Accounting as they will prevent the period to be close
No time to read all the text? Check out Five Things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastHypercare Case Backlog The FST Team is making headway with the backlog of cases during this hypercare phase of the project. The team has prioritized issues like registering and paying vendors, with some team members committing evenings and weekends to solve these issues more quickly, to reduce frustration for both our stakeholders and their vendor partners. &
1. The FST Team is progressing with the backlog of cases during the "hypercare" phase of the project. Functional experts, the training team, and many extra finance folks are pitching in to work extra hours helping the Finance Solution Center answer your questions and alleviate issues.2. Resources and help are available. Check out the Workday Finance Training page for Office Hours schedules, quick reference guides, links to online training, and video demonstrations.
If you're a budget officer for your school or unit and you haven't already gone into Adaptive 3.0, don't wait: the time to work on your FY23 budget is now!Adaptive Planning 3.0 went live on July 28. This is the version of Adaptive that integrates with Workday Financials. Schools and units are encouraged to log into the system and make updates as necessary.Training for Adaptive 3.0 is available in Workday (online, on-demand) for everyone. Access to Adaptive is dependent on app
Interested in making a difference in the UVA community? Then why not participate in the “Hoos Making an Impact” (HMAI) competition?What is HMAI? HMAI was developed by Staff Senate Co-Chairs Adam Griggs and Patrick Wood, President Ryan and his Executive Staff, and the Staff Senate.“The competition’s inception was born from the idea that staff needed to be active partners with leadership in the crucial conversations that impact staff University-wide,” Staff Senate Co-Chair Patrick Wood explained w