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After the announcement in early May that Jenn Glassman would be leaving UVA, a search began to find an Interim Director of Procurement and Supplier Diversity Services (PSDS). The search was successful, and Alita Salley was chosen for the role. Several other Procurement managers and directors also offered their support leading up to and after go-live, which is appreciated. Glassman's remaining time will be focused on Workday as we prepare for go-live. Salley will handle all day-to
It's the best of times; it's the worst of times: at the same time the UVA community is excited about the opportunities that come from having modern financial and budgeting systems, we're burdened by the many dates and competing priorities that come from TWO system launches occurring very closely together.The launch date of Workday Financials is July 5, as we're sure you've been made aware. The launch date of the version of Adaptive that integrates with Workday Financials, Adapt
Click image for a larger view Did you know that anxiety and excitement are basically the same state of mind? They're both states of "high activation" according to a Harvard research study, with the difference being that anxiety is when we imagine a future where everything goes wrong, and excitement is when we focus on the things that could go right.Three months out from the go-live of Workday Financials, we're definitely feeling the stress of a large change, and nobody can blame any o
BOOST YOUR FINANCIAL WELL-BEINGUpcoming reward-eligible financial well-being webinars will help you learn to invest in your future, manage income and debt, and save for education costs.VIEW UPCOMING WEBINARSBECOME A MORE MINDFUL LEADERThe next Advanced Mindful Leadership Training course, presented by Hoos Well in partnership with the UVA Mindfulness Center, begins March 28 at 4:00 pm. Through discussions and experiential learning, participants will learn skills to cultivate positive emotio
1. FST Fridays are coming! Make plans to join us this April for FST Fridays to get an inside look at Workday Financials before Training arrives in May. Get the details and see the schedule.2. Testing & Review: UER (User Experience Review) on the Workday Tenant continues and the Training Team is refining the QRGs (Quick Reference Guides) for use in May. The System Remediation effort is also entering the testing phase so we're sure everything will integrate
No time to read all the text? Check out Five things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastTraining & User Experience ReviewUser Experience Review, which we usually shorten to UER, is going on now in the Workday Tenant. This means that over 400 folks from across Grounds are trying out the system doing routine transactions to see how we need to shape our training materials. They’re using quick reference guides, or QRGs, the training tea
Have you ever been in a Zoom call where there was confusion about who had permission to record, share their screen, and make other changes to the meeting? After two years of working from home, we’ve likely all experienced this at one point or another.Angela Knobloch, FST Change Management Team Lead and Head of the Continuous Improvement Committee, uses an easy way to assuage this confusion. Her quick continuous improvement tip, described below, can be found in the invitation for the upcoming FST
Even though the fourth round of Change Readiness Assessment (CRA) is over, the FST Team is still tracking unit readiness.At each combined Steering Committee and Advisory Group meeting between now and go-live, members of the Project Team will give updates on key readiness areas. Change Leaders will then have a chance to update their Readiness Dashboards during the meeting. Information gleaned from these dashboards will inform the Project Team’s future approach to communication, change management,
Even while in the midst of User Experience Review, the Adaptive Planning Team made time early in March to show users a preview of the functionality they could enjoy with Adaptive 3.0, the version of Workday's budgeting software that will integrate with Workday Financials when it goes live in July 2022. View the preview of Adaptive Planning 3.0 in the Online CommunityAs many will recall, the adoption of Adaptive Planning at UVA has been a many-step process, beginning with a pilot at three sc
Contributed by Patty MarburyThis is your brain on WD training.I've hopped on the blog several times now to talk about training and, more specifically, the ways in which it will be delivered (see this piece for my last update). As you know, training for Workday Financials will be available starting in May 2022, and continue up to and post-go-live.We’ll be offering both Instructor-led and self-paced training. Any instructor-led training class that we offer will also be offered as a self-pac
Contributed by Joyce GredlerIf you've been around UVA for any amount of time, you're aware that there's always a late spring rush to get ETF commitments and spending in under the wire. Usually, we can some flexibility on the due date, but this year, due to the Workday Financials implementation, the deadline of May 16 is set in stone. Our ETF coordinators around Grounds get regular reminders from me on this subject, so if you've already taken the May 16 deadline into consideration and
We are a month away from our in-person UVAFinance Spring Fling gathering on April 27, 2022. Currently, our draft timeline for the day is as follows: Early morning to late morning – All-Hands UVAFinance meetings at Newcomb Hall11:30 am to 1:00 pm – Lunch Social / 3 Food Trucks – Carruthers North Lower Parking lot2:00 pm to 3:00 pm – Department Meetings – Carruthers Meeting Rooms3:00 pm to 4:00 pm – UVAFinance Managers Monthly Meeting - Carruthers Parking at Carruthers that day will be in
Something rare happened after FST project Co-Sponsors Melody Bianchetto and Adam Daniel presented a project update to the Board of Visitors Finance Committee on March 4: a spontaneous round of applause.Board members were reacting to the truly transformational nature of the project, the team's efforts navigating complexities and risk, and the close collaboration between the project team and partners in schools and units. If you're reading this, you've likely been involved in the FST ef
It's time to start testing! Systems Remediation has just 5-6 weeks remaining for testing and that means all systems should be scheduled for time to run the processes. For any unscheduled systems, please reach out to Scot Thornton at [email protected]. To ensure proper testing and preparation, any system still in the Build Phase should be finalized as soon as possible. &nbs
As of March 17, the FDM Mapping process officially entered a slowed-down period known as frost. During the time of frost, schools and units are no longer able to submit new worktags so that the next stages of work can be done by the FST Team. As the FST Team does its work getting the FDM ready in the Workday Financials tenant, schools and units can still review and refine their FDM mapping, making it as solid as possible before May 11, when a period of Freeze begins.Reaching the
As of the end of last week, 37 security role-to-position mapping files from all UVA schools and units have been submitted. This marks the end of the six-week Security to Role Mapping Sprint, but work continues on the FST Team side of things. The files will now be checked for any obvious errors and then loaded into the tenant for quick analysis using some of Workday Finance's delivered reports. The team is also getting an audit tool ready to check the files for any issues w
The process of switching the old system (Oracle) off and turning the new system (Workday Financials) on is called cutover. It's a simple name for a very complex process that is not at all as easy as flipping a switch. There are frost and freeze dates within systems as transactions are moved from the old system to the new, which results in the need for much coordination, communication, and syncing of details.The Cutover team has been working on a plan since December, meeting with
The FST team has hosted almost 30 User Experience Review sessions and participants are getting more familiar with the upcoming transition to Workday Financials. The UER sessions are specific to processes such as creating and updating gifts, account certification, creating accounting journals and adjustments, and more. Instructors host a virtual session in which users get familiar with a particular tenant and they can review scenarios with the instructor. The participants get time to work through
As we post new job opportunities, we'll be turning to you for some help. That's right - you! By sharing these opportunities on your personal LinkedIn page, you help demonstrate the culture of UVAFinance and grow our reach to attract the right candidates.Currently, we are looking for a talented Payroll Analyst and we are just starting to gain some traction on LinkedIn. To broaden the scope, we invite you to share the position to help us get views across a variety of networks. To do this:Visit her
Do you want to increase your ability to have high-quality conversations in the workplace? Do you often find yourself having conversations that seem to be lacking in collaboration, innovation, and creativity? If so, please join an interactive workshop to learn about how the science of collective intelligence and positivity can be applied to increase the quality of our workplace conversations for better organizational outcomes.Ed Hess, Professor Emeritus, Darden School of Business (To learn more
Would you and your team members like a sneak peek into common Workday experiences? If so, then we hope you'll join us for FST Fridays in April!The FST Change Team is happy to invite the UVA community to these Friday sessions to get an inside look at Workday Finance before training begins in May. These informal sessions will cover common business transactions related to the FDM, buying and paying, and expense reports (plus more!).Take a look at our FST Fridays calendar and read more about
Are you or a colleague suffering from "too much regular work to do to focus on Finance Strategic Transformation?"Have you not really engaged with any work on the Finance Strategic Transformation project yet, but know that you need to catch up before go-live?Do you sometimes wonder if FST and Workday Financials are the same thing?Do you worry you're behind on what's going on with FST and need to know how to get up to speed?We have a resource that will help! Check out this brief video
1. Over 400 UVA folks are engaging in User Experience Review of both the Workday tenant and Adaptive Planning. Their experiences will be used to refine training. Want to read more? Check out this Adaptive UER post or this Workday UER post. 2. The Role Mapping Sprint reaches a big milepost on March 11, the date by which sprint participants will submit a draft of their role-to-position mapping from Oracle to Workday. This information is key to building role
No time to read all the text? Check out Five things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastUser Experience ReviewWe are undergoing User Experience Review, or UER, with both Workday Financials and Adaptive Planning, our budgeting software. Both the Workday tenant and the tenant of Adaptive 3.0, which is the version of Adaptive Planning that will integrate with Workday Financials, have gone through end to end testing and are on to User Exper