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 It feels like as each week passes, the FST project team and our partners across Grounds see an increase in project complexity, in problems to be solved, and in deadlines to be met. You're under a tremendous amount of stress, you're still being patient with one another, helping out wherever you're needed, and generally functioning with an admirable level of dedication and determination. The work you're doing will enable UVA to be truly great and good-- your work is the foundation upon. Y

Contributed by Joey CarlsIn a few short months, we'll go live with Workday Financials. The Training Team is working hard to make sure people are ready to do their work in the new system and with the new processes on the first day the system is live, but that's not the only preparation being done to ensure a smooth transition from Oracle to Workday.UVAFinance is in the process of standing up the Finance Solution Center, our centralized, first human point of contact for most support requests afte

With End-to-End Testing in their rearview mirror, the Adaptive Planning Team is zooming off to their next stop on the Finance Transformation path and the next step in the evolution of Adaptive Planning:  User Experience Review!This week, the team kicked off UER with a fantastic group of reviewers from UVA schools and units.  From now through the end of March, the group will work together to review business processes in the Adaptive Planning tenant.  Their review of a variety of sc

Dear Colleagues,Shout out to Joey Carls and the Engagement Team on the launch of [email protected] (read more about that on the blog). I can’t tell you how excited I am to adopt the Salesforce platform for our user engagement. I know that I have become quite adept at figuring out when I make a call to a customer service line – for a store, a bank, or another service – whether or not they have a robust customer relations management (CRM) tool. Do they know when I called earlier? Do the

 As we get closer to the Workday Financials go-live date of July 1, 2022, it's even more important to "speak the same language" across UVA when it comes to our business-speak.The UVA Business Terms site launched early this year, and while you may have noticed it has a lookup feature on the homepage, we'd also like to call attention to the "Definitions" tab.  Navigating here will allow you to page through all of the definitions at your leisure.  You can also click on the functional

The deadline for obtaining a REAL ID has been extended. Beginning May 3, 2023, the federal government will require you to present a REAL ID-compliant credential or another federally approved form of ID to board a domestic flight or enter a secure federal facility. Don't wait in line at the DMV. Sign up for an appointment to upgrade your ID on Grounds!Contact [email protected] with any questions.We will send information about fees and required documentation closer to the event dates.

UVAFinance is pleased to announce that Andrew McGehee of Financial Planning & Analysis will assume a newly created role as the Director of Cost Accounting and Fixed Assets.  This new position will establish an meaningful intersection between the Finance Operations and Strategy groups within Finance. Together, McGehee and both teams will seek unified and aligned approaches with regular and close integration into all Financial Accounting and Reporting needs. Initially, McGehee will

Are you curious about UVA’s goal to be fossil fuel-free by 2050? The UVA Energy Working Group is hosting an event next Tuesday that you might be interested in. Feel free to spread the word, especially to any passionate students you might know. Anyone is welcome! Planning for a Fossil Fuel Free UVATues, Mar 15 from 5:00-6:30pmGuest Speaker – Paul Zmick, Director of Energy and Utilities at UVACome join us for a presentation and discussion via Zoom to discover the pathways for decarbonizi

User Experience Review (UER) is the final testing cycle of specifically selected scenarios in Workday Finance. This testing provides system exposure and enables the FST team to gather valuable feedback and data to inform training development.Sessions began last week and so far, users are learning more about specific functions of Workday and how they can use the systems in their offices while also providing feedback to the FST team on user roles and process.UER sessions are specific to processes

We hope you have joined UVAFinance on LinkedIn! If you haven't, please access the site here and make sure to click "follow." We are sharing everything from new team members to Salesforce tips to open positions. Our goal is to broaden our reach and appeal to job seekers and also communicate even more with our stakeholders and colleagues across Grounds. We'll be sharing tips on using our LinkedIn page to help you achieve outreach goals in your specific areas.Here are two ways you can help inc

At the March Fiscal Administrators Meeting, Mark Anderson's update on the FST Project's Reporting & Analytics Team was all about personas. Mark Anderson informed Fiscal Administrators that UVA's Associate Vice President for Financial Strategy, Bill Ashby, tasked the R&A Team with figuring out what experience they wanted to provide for enterprise reporting & analytics end-users.The first step toward completing this task was to form a Persona Working Group composed of representatives f

The end of February brought the end of the FST Project’s fourth Change Readiness Assessment. This round of assessment included the use of a Readiness Dashboard and Focus Groups.Through these activities, the Project’s Change Management Team gathered information from units regarding overall thoughts on Workday Finance’s implementation and stakeholders' current level of readiness as we get closer to go-live. Knowledge like this informs the Project Team’s approach to communication, change management

Puthy with his nieceSay “hello” to Puthy Kun who recently joined UVAFinance’s Procurement and Supplier Diversity Services department. Kun is enthusiastic about both the work he’s done so far with PSDS and about the team itself. “The people I work with are all super friendly and willing to explain things to me,” he said. “I also, really enjoy the opportunity to communicate with vendors and University stakeholders.” In addition to working with vendors and stakeholders, Kun will also process Purcha

As you read this, the Security Role Mapping Sprint (Workflow Control & Approvals) has very nearly reached its goal of mapping Oracle roles to Workday Finance roles by March 11.  The roles identified by mappers across UVA will be used to inform training and can be edited up until and after go-live.  As a part of the sprint, mappers meet at least twice a week and sometimes more, making sure proper controls are in place (including separation of duties) and that new business proce

There's a light at the end of the FSTTunnel . . . and it's TRAINING!Contributed by Patty Marbury Everyone wants to know:  what will Workday Financials training look like? Training isn't just about the technology.  It's not simply a matter of what buttons you push, but rather about who is doing the work, what the business process around the work is, and what the bigger picture looks like.  Early on in our considerations about Workday Financials training, the Training Team

 Upcoming classesWhat it Means to MatterMar 10, 12 PM and Mar 23, 3:30 PMPresented by FEAPThe Impact of Taxes, Now and LaterMar 8, 11 AM or 2 PMPresented by TIAAOrganize, Plan and Own Your Future: Making Financial Health a Priority for WomenMar 9, 10 AM or 6 PMPresented by FidelitySaving for Education with Invest529Mar 23, 11 AM or 7 PMPresented by VA 529Virtual Offerings (ongoing)Hoos Well Virtual ResourcesSuite of virtual resources to help you remain physically & emotionally well duri

Not these kind of records :)Date:  March 22 at 1pmMicrosoft 265:  Automating Retention Learn how to automate the management of University records by applying retention labels in Outlook, OneDrive, SharePoint, and Teams. We'll briefly review the functionality of each application then move into a live demonstration. Bring your questions! There will be opportunities to ask about tips and tricks for using these products to effectively manage records.Learn more and register on the RIM site

 No time to read all the text?  Check out Five things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastSecurity Role Mapping (Workflow Control & Approvals)The Security Role mapping sprint is working toward a March 11 deadline to submit a draft of the workday security role assignments in their respective schools and units.  The group often meets up to three times per week to compare current oracle processes and roles to map them to the processes and roles we’l

1.  Security Role Mapping efforts are working toward a March 11 date to have most current Oracle roles mapped to Workday Finance Roles.  These are the roles that will be used to sort users into role-based training this May.  Want to read more?  Check out this blog post.2.  Training will roll out this May in a variety of modalities, and as mentioned above, will be role-based.    Interested in the details?  Read more on the blog.3.  Support in the futur

UVAFinance is transitioning from physical desk phones to virtual phones, otherwise known as Webex softphones. This will allow you to answer your UVA work phone number using your laptop from any location you are working.All physical phones are being removed. If you believe you have a business need for a physical phone, please contact [email protected]. We will work with your supervisor to determine the best solution. Please see the Using the UVA Softphone (Cisco Webex) App section on th

We’re having a fling! No, not that kind of fling. The UVAFinance Spring Fling will be held on April 27, 2022. The biennial, in-person event is an opportunity to gather with our colleagues to share news and celebrate our accomplishments. The schedule for the day will be shared closer to the event, but plan on meetings throughout the day and a lunch social with maybe a surprise or two. As plans are finalized, information will be shared through the Outlook calendar invitation you already

Contributed by Mark AndersonThe Reporting & Analytics workstream has been working hard to get necessary reporting functionalities ready for go-live.  On the Workday front, we have developed well over 200 custom reports. We will address another 75 reporting user stories before July 1st. These numbers will continue to fluctuate as we get feedback from E2E and UER testing.   Over the past few months, we have been sharing reports and getting feedback from a small group of users from sc

UVA Travel Services is bringing DMV Connect onsite at Carruthers Hall March 28-30 with a wide variety of services including: REAL IDDrivers' licensesID Cards (adult and child)Disabled parking placardsvehicle titlesaddress changesvehicle registrationscompliance summariestranscriptshunting and fishing licensesSchedule your appointment with DMV Connect here: https://www.signupgenius.com/go/4090F4EACA92BA4FC1-dmvreal1 

Jessica Price has joined UVAFinance as a Sourcing Specialist in Procurement and Supplier Diversity Services and has thus far enjoyed the team atmosphere and camaraderie.  Just prior to coming to UVA, Jessica was a Sourcing Specialist with Community Coffee. She managed purchasing of everything from branded cups, to retail teas, to branded apparel. With UVAFinance, she’s focused on purchasing scientific discovery products and services, as well as software. “Accepting this position with