- What do I need to do as an Approver?
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Once your reconciliations have been prepared and/or examined, log on to Recon@UVA.
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Review the work of the Preparers and/or Examiners.
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Review issues, record comments, and request corrections as appropriate.
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Update reconciling items as appropriate.
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Certify and approve the reconciliation. This step records the Approver’s signature and date. If changes are required, return to the Preparer for rework.
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- Can I approve an account when Issues have been identified?
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Yes. When you electronically sign your report what you are indicating is that the reconciliation has taken place, which includes identifying issues for follow-up. The system allows users to “flag” issues (i.e., missing paperwork, item charged to incorrect account) so that no one loses track of them after the account is approved.
- If I am a Principal Investigator (PI), can I assign an Alternate Approver for my reconciliations?
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There must be an electronic signature in the system and you may delegate that responsibility to an Alternate Approver
- What happens if my reconciliations are not completed on time?
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- The Fiscal Officer is notified when a project is not reconciled within 30 days (about a month overdue from the due date).
- The Dean or Vice President is notified when a project is not reconciled within 60 days (about two months overdue from the due date).
- Read more about our System Generated Emails.