News
UVA’s Benefits Open Enrollment for plan year 2023 will occur October 3 – 14, 2022. Now is the time to review the benefits that you will select for next year. Since the Open Enrollment window is only two weeks, we are providing you with all the information you need to decide prior to Open Enrollment going live in Workday so you can carefully consider options and ask questions. Don't wait until the short window opens to do it all. Here's what you can do to prepare for Open Enrollment: Ma
Monthly close activities will be performed on August 31st. Please be advised of the following deadlines and cut-offs:Accounting Journals and Accounting Adjustments will be closed on Wednesday, August 31st at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Wednesday, August 31st at 4pm, otherwise, they will be canceled by Central Accounting as they will prevent the period from being closed. Users are encouraged to
1. We've temeporarily increased staffing by 50% to tackle and resolve issues with Spend that have occurred due to the conversion to Workday Financials. Our aim is to finish this work by the end of September.2. The deadline to complete July 2022 Account Certifications has been extended to September 30, 2022 (July and August will now be due on the same day).3. Historical Grants Data has been loaded into Workday Financials! Now you can view summarized historical
No time to read all the text? Check out Five Things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastAction Plan to Track & Solve Spend IssuesMultiple teams are working on taking care of the backlog of current invoices and new purchase orders and requisitions and having other operational constraints resolved by the end of September. We've temporarily increased the staff focused on this effort by 50%. The team has set up a page on the UVAFinance w
Issues and UpdatesSystem / Status Updates in the blue bar at the top of every UVAFinance site page; also linked on the left-hand side of the home page. Timely Updates on the FST project landing pageItems still in progress post Workday Financials' launch on the FST project landing pageTraining and SupportBookmark the Workday Financials Training page on the UVAFinance website. Includes:Schedules for July and August Office HoursLinks to Online, web-based trainingSlides and demos from tra
Now that Workday Financials is live at UVA, the FST Team is working with finance professionals across Grounds to ensure that fund balances are distributed accurately in the new system.On July 23, the team began to make updates to fund balances based on information schools and units shared. By August 2, these updates will be reflected in Workday Financials. School and unit partners will then receive further instructions for submitting additional fund balance realignment requests in Au
Need to request access to a role in Workday Financials? Just log into Workday and choose the "System Access Requests" application. See a listing of the Finance Security Roles and the training required/recommended for each: visit the Finance Security Roles & Training List found here. Did you know? There's a Workday Financials section of the newly-refreshed UVAFinance website. This is where Workday info will live permanently after the FST project-related
Congratulations to these UVAFinance team members who are celebrating milestone work anniversaries!Five YearsMatthew BonhamMara HilliarTeri BowenClara TangAdeline CoeTomas SchneebergerBrandi Van OrmerTen YearsScott AdamsNaomi Ward15 YearsKristin DinwiddieLorie Strother20 YearsLinda EsteppJanet JonesLinda VannattaWilliam Ashby25 YearsMarcy Straker35 YearsShelly Winston-Bowers
Six members of UVAFinance's first summer intern cohort spoke with Patty and Brandi about their experience in Central Finance at UVA. Thank you to Luke Blair, Samyukhtha Venkateswaran, Karly Fuentes-Parades, Raymond Costa, and Amanda Lin (all UVA students), and Maheswar Ghimire (Piedmont Virginia Community College student) for taking the time to join us. LISTEN HERE__________________________________________________________
A Cisco AnyConnect update began rolling out yesterday, July 19th. This update is safe and you should install it when prompted.The prompt should occur sometime over the next month when you attempt to establish an HSVPN connection.
No time to read all the text? Check out Five things to Know about FSTOr listen in to WFST, the FST Radio News BroadcastWorkday Financials is Live!As of July 5, the UVA community is transacting all its operational business in one single modern, cloud-based system, Workday. We appreciate your continued patience as the system stabilizes – as we fix bugs, address questions, and make adjustments. We will continue to experience bumps along the way, and there are further par
1. Now that Workday Financials is live, you may need a refresher on what you learned in training. Find resources, slides, demos, and the office hours schedule on the Workday Financials Training page. 2. We're tracking issues with the Workday Financials system, as well as timely updates, on the UVAFinance website. Look for the FST News Ticker on the left side of the page. 3. Fund Balance Realignment is coming into focus after the launch of Workday Fin
The Interim Security Requests Process is different than prior to go-live of Workday Financials. Senior Finance Approvers are asked to batch requests using a template found in the Online Community.See the template and instructions for completing and submitting it here. Note that for any security role requested, the individual must have completed the web-based training prior to the role being processed. All web-based training courses are live in Workday Learning – you can ev
After 12 years in the UVA School of Education and Human Development, most recently as its Senior Director of Finance, Chris Peper joined UVAFinance’s Office of Financial Planning & Analysis as the Director of Budgets and Planning.According to OFP&A Executive Director Katie Walker, “This position is a key hire for OFP&A. In partnership with the Senior Director of Operations, the Budget Manager, the Director of Cost Accounting & Fixed Assets, and myself, the Director leads the stak
After 12 years in the UVA School of Education and Human Development, most recently as its Senior Director of Finance, Chris Peper joined UVAFinance’s Office of Financial Planning & Analysis as the Director of Budgets and Planning.According to OFP&A Executive Director Katie Walker, “This position is a key hire for OFP&A. In partnership with the Senior Director of Operations, the Budget Manager, the Director of Cost Accounting & Fixed Assets, and myself, the Director leads the stak
UVAFinance has been on LinkedIn for a few months and our online community is growing exponentially. With the launch of Workday Financials, our LinkedIn network now includes fiscal administrators across Grounds, Workday experts, Deloitte consultants, and of course, UVAFinance staff. Our staff has found the connections helpful in sharing information about the use of Workday, training, recognition of teamwork, and sharing initiatives. The goal is to continue to grow the LinkedIn following to e
Many of this year’s recipients of the University of Virginia’s Hoos Building Bridges Awards have been noticed for stepping up the pandemic and helping provide much-appreciated assistance across Grounds. The awards celebrate cross-disciplinary partnerships and projects among UVA employees, and honor recipients for their leadership, collegiality, and efforts in establishing strong relationships that help get things done. It is truly no surprise that UVAFinance’s Danae Polemi, Travel & Expense
Now that Workday Financials is live at UVA, the fund balance realignment effort is beginning in earnest within schools and units. The FST Team is working with finance professionals across Grounds to ensure that fund balances are distributed accurately in the new system. The "All Pods" meeting from pre-launch has been repurposed to help with this effort in the coming weeks and months. Thank you to everyone who is jumping in to ensure fund balances are properly aligned in Workday
Recordings of Previous FEAP webinars & moreHave you been unable to attend a previous FEAP session that sounded interesting? No worries; you can view recordings of past sessions at “FEAP For You.” This new offering provides easy access to resources developed and curated by FEAP.Yoga Classes at Carruthers Hall thru end of JulyReduce your stress and improve your flexibility by joining this weekly Yoga Flow class on Thursdays through July 30 from 12:00 – 12:45 p.m. You can join via the Zoom li
The Finance Solution Center is hard at work answering your Workday Financials questions. Since go-live on July 5th, the FSC team has logged over 1,000 cases. That's a lot for just two weeks! The number of calls the FSC team receives has also increased since go-live as you can see in this chart from the FSC SalesForce Dashboard: So what kind of questions are people asking? The FSC team also uses SalesForce to track key areas people need assistance in. These key areas include
Adaptive Planning 3.0 goeslive July 28!So many launches, so little time! Now that Workday Financials is live, the finance community at UVA is looking next to the launch of Adaptive Planning 3.0 on July 28. Training for Adaptive Planning 3.0 is available now in Workday. This 45-minute training is online and on-demand. At press time, a little over 30% of those required to take the training have completed it. If the training has been assigned to you, get in there
We did it! Workday Financials has launched and we're all taking our first steps in the new system. As expected, there has been an assortment of issues and adjustments to address in the aftermath. Thank you to everyone who has reported problems to Ask Finance, to our FST team and partners across Grounds who have collaborated to fix or mitigate the issues, and to the entire UVA Community for your continued patience as Workday Financials stabilizes.We're keeping track of ever
Workday Financials is live and we're all putting our training to good use, attempting our tasks in the new system. If you're finding that you need a reminder or two on the right steps to take, you're not alone, and the Training Team has resources to help:Office Hours: Trainers and functional experts are hosting subject-specific office hour sessions where you can drop in and get your questions answered. See the full schedule here. NEW: We've added sessions that
The UVAFinance Business Intelligence Team is happy to share the following new UBI Workday Financials apps for your use:Workday FDM ReferenceWorkday Journal LinesWorkday Payroll CostingWorkday Business AssetsWorkday Fund Balance Realignment TrackingWorkday Budget vs Actuals (Note: Budgets will not be visible until August)These UBI apps are intended to supplement Workday reporting by providing the base data and a few basic reports to provide flexibility for users and units to create customized r