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   Listen to the update instead of reading it on WFST Radio!Check out Five Things to Know about FSTWe’re in the final six months running up to the go-live of Workday Financials.  Remember, though:  the launch of the tool doesn’t mean the end of the project.  It will take three to six months of stabilization as we all adjust to new ways of doing business and build new work routines before we will see many of the benefits. FDM Mapping Sprint Segues to Security Ro

In the Fall of last year, FST’s change management workstream sent out the project’s third Change Readiness Assessment Survey to stakeholders. While feedback given in this survey was helpful, the project team has decided to do things a little differently for the fourth round of change readiness assessment.Instead of distributing a survey, a newly-developed Readiness Dashboard will help the FST team understand readiness at the leadership level, as will combining Advisory Group and Steering Co

Supplier Diversity at UVA is an exciting place to be right now!During December, SWaM held the third and fourth workshops developed in partnership with local experts in order to educate our local small businesses. Nearly 300 folks attended these two webinars, which focused on the basics of bonding and preparing winning proposals. SWaM’s Lori Strother, who organized the events, says the sessions’ focus on both academic and construction procurement is vital to developing relationships with the lo

Sue ClementsRecently, Associate Vice President of Finance, Augie Maurelli, announced that Sue Clements accepted the Director of Workday Financial Systems and Data Support position. Clements, the current Director of Finance Applications at UVA, will bring lots of knowledge and experience into her new position. “I’m excited to use my ERP and leadership skills to build and grow a top-notch team that will configure, maintain, and provide support for our Workday Financial workstreams,” Clements

It's the end of an era and the beginning of another! The Sprint led by Elissa Morton, Jacob Mair, and Katie Walker to get 85% of the FDM mapping done by January14 has ended successfully, reaching its goals.  THANK YOU to the sprint leaders, our functional team, and all the sprint participants for your hard work!Of course, work on FDM mapping will continue, but the focus of the sprints will shift to another big piece of the FST and Workday Financials puzzle:  Security Role Mapping.

The End-to-End Testing team has been hosting daily check-ins and working steadily toward finishing Cycle 3 testing while also preparing for User Experience Review. The Change Management Team is involved by getting Change Leaders identified to take the system for a test drive. More updates on the UER testing process will be available soon as all testers are to be identified by Monday, Jan. 31. What we know about UER now

Click image for a larger viewThe Adaptive team and a much-appreciated band of volunteers from schools, auxiliaries, and units are almost mid-way through End-to-End Testing of Adaptive Planning.  The implementation of Adaptive Planning, Workday's budgeting software, is one of the four integral parts of Finance Strategic Transformation (read more about the Adaptive journey on the blog).  The testing taking place now started on January 18 and will continue until February 25. Tes

The Change Management Team is working with their Change Leaders to identify personnel to test the system. Specifically, they will provide feedback on the look and feel of the system, identify pieces that might be missing, and evaluate the business process. It is important to ensure the efficacy of the forward-facing business processes. Each process has multiple embedded tasks and UER testers will evaluate the familiarity of those tasks and ensure each step is included. As the UER

System remediation work continues as we work to get all of our ancillary systems ready to interact with Workday Financials on July 1, 2022. The SRN team hosted an informative monthly meeting and instructed those who use ODS to review materials by the end of January. SRN Status overview highlights:172 total systems15 - systems are to be decommissioned70 - systems do not require remediation87 - systems are to be remediated Remediation Updates:62 systems are in green status, 72%16 are in yellow st

click image for a larger viewAffordable Housing is Sustainable HousingMonday, January 31 from 6:00-7:30pm on ZoomRegister hereAffordable housing has long been a challenge our community faces, and housing can’t be truly affordable unless it is thoughtfully designed with sustainability principles in mind. Join the UVA Sustainability Civic Engagement Sub-committee (CES) and the Community Climate Collaborative (C3) for a virtual event in conjunction with the UVA Community MLK Celebration. Speakers f

To say Mark Cartwright has devoted his career to provide opportunities for small, woman-owned, and minority-owned businesses is something of an understatement. With over six years of combined experience leading Supplier Diversity at Virginia Tech, a stint as a Special Assistant to the Governor of Virginia leading the Commonwealth’s supplier diversity efforts, as well as several years of experience in a variety of large private companies, Cartwright has both depth and breadth in his field. This

2021 W-2 forms are available now in Workday:  Just click the "My Pay" icon, then choose "My Tax Documents." If you did not opt-in for an electronic copy, your paper W-2 will be mailed before January 31.  Here's how to opt-in for an electronic W-2 for the future.Questions?  Contact [email protected]

Happy New Year!Listen to the update instead of reading it at WFST Radio!Check out Five Things to Know about FSTTraining  We’ve been gathering information on new roles and processes along with reporting and analytics, technology, and policy. That information is guiding tailored training that will be available in May and June of 2022. Users can take a self-paced training in May or wait for live instructor-guided training available in June. Some personnel may want to take both trainings.

 1.  Training:  Self-paced training for Workday Financials will be available in May, and shortly afterward, instructor-guided training will roll out. Read more about training on the blog.2.  Testing: End-to-End testing continues, and the testing team is prepping to work with Change Leaders in schools and units to roll out User Experience testing in March.  Visit the Testing Tracker.3.  Reporting & Analytics: UBI will still be used in the future state, especially

 As Gene Crouch approaches his last day at UVAFinance, he says that what he’ll miss most are the relationships and camaraderie with his colleagues. Thankfully, the UVAFinance team intends to keep those strong friendships alive and well as Gene transitions to becoming the Treasurer and Assistant Vice President of George Mason University’s first-ever Treasury Management Department.In his new role, Gene will support treasury management operations with a focus on capital and operating financing

 Just as End-to-End Cycle 3 ramped up, a snowstorm wiped out power for many of our team members. We are so glad that power has been restored and our team is safe and finally warm. Disruptions to work are expected and as we've demonstrated over the last few years, we can manage the challenges through open lines of communication and strong support. Testing has resumed and will remain a priority. The more bugs found and resolved now, the more smoothly go-live will run in July. Each week, testi

Click image for a larger view As we move closer to go-live with Workday Financials, we understand that there is much anticipation of new roles and processes. We are continuing to gather information on those roles along with reporting and analytics, technology, and policy. That information is guiding tailored training that will be available in May and June of 2022. Role-based training will be required before users can work in the system. The training will emphasize more than just functi

The Leonard Sandridge Awards are the highest honors the University gives to its employees. Each year, selections are made based on the work the nominees do to make the lives of students, faculty, staff and patients not just easier in their spheres of influence, but better overall. The recent awardees include two UVAFinance team members Jacob Mair, financial accounting and reporting analyst, and Patty Marbury, finance director of training and development. Our team is fortunate to know first-hand

The Equity Action Team is excited to come together next week to discuss the most recent podcast episode of “This American life: Talking While Black”. In this episode, Emanuele Berry looks back on how the Summer of 2020 “racial reckoning” that garnered so much support and solidarity has transitioned to backlash and resistance in 2021.Berry sums it up best, “The line of what's acceptable to say about race and racism in America, it moved. It's as though we were having one argument, and then the ter

On Wednesday, January 12, UVAFinance leadership, in partnership with UVAHR, held a Workday Financials Support Recruiting Townhall to provide more information and answer questions about post-production support group positions and the recruiting process.The video of the session and slide presentation are available online here: https://uvafinance.virginia.edu/workday-financials-support-recruiting-townhall 

The Business Intelligence Team has launched a dictionary of business terms in an effort to have all of UVA "speak the same language" when it comes to doing business at UVA.  Moving forward, the Business Terms site will be the source of truth on the meaning of business terminology.  Think of it as UVA's Rosetta Stone, ensuring common understanding. The site is currently populated with several pages of searchable definitions (from "Accounting Date" to "Working Budget") and user

 UVA's Annual Financial Report is available online.  Visit the Financial Reporting & Operations site to access the report and view an archive of past reports. ________________________________________Related:  The Annual Financial Report is a Continuous Improvement Story. Read more on the blog.

As 2022 begins, so does a new group of UVAFinance team members on the Equity Action Team, a working group that is part of the broader Inclusive Excellence Committee.  The team consists of one representative from each of the major UVAFinance departments, plus at large representatives and ex-officio roles.  The team will work together to meet the objectives outlined in UVAFinance's Inclusive Excellence Plan and to engage with UVAFinance staff on DEI strategies, as well as making recommen

 No time?  Check out Five Things to Know about FST, or listen in at WFST Radio!FDM MappingThe FDM Mapping Sprint is still racing down the track to get 85% of UVA’s PTAOs mapped to the new Foundation Data Model by January.  Mappers are meeting regularly with sprint and workstream leadership and working through questions and concerns.  If you want to keep up with the FDM happenings, you can access the FDMResource page on the Community – you might be interested in the FDM Freque

 1.  Foundation Data Model:  Mapping the PTAO to the FDM continues as the Sprint team works with schools and units to get 85% of mapping done by the beginning of the year.  Read more on the blog.2. Workflow Control & Approvals: Between January and March of 2022, the FST team will work directly with each school and unit to identify how best to translate Oracle roles into Workday Financial roles.  Read more and get a link to a video where Augie Maurelli talks us throug