Resources

UVA's Supplier Diversity team maintains relationships with small and diverse business advocacy organizations, including:

•  Virginia's Department of Small Business and Supplier Diversity (SBSD),
• the Metropolitan Business League,
• the Central Virginia Small Business Development Center,
• the Carolinas-Virginia Minority Supplier Development Council,
• the National Association of Women Business Owners (NAWBO),
• the Women’s Business Enterprise National Council (WBENC),
• the National Minority Supplier Development Council (NMSDC),
• the Virginia Asian Chamber of Commerce,
• the Virginia

WHAT IS A SWAM VENDOR?

Businesses seeking a SWaM designation must be certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD). SWaM firms include small businesses and businesses owned and operated by women or minorities. For more information about the Commonwealth's SWaM program, please visit http://www.sbsd.virginia.gov/. 

HOW CAN WE HELP YOU?

The SWaM team is committed to providing UVA schools and units with the resources you need to locate small businesses and woman-and-minority-owned businesses as you make your purchases of supplies and services.

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UVA works directly with Virginia's Department of Small Business and Supplier Diversity (SBSD) to host several certification/recertification workshops each year. Typically, these one-on-one workshops are conducted in Carruthers Hall with only SBSD's regional rep and company owners/reps in the room. SBSD will work with each company to ensure all required supporting documents are uploaded electronically into their system. SBSD will also assist with certification application. By the end of the workshop, company owners/reps will know what, if anything, remains to complete their certification

TOOLS

eVA: The Commonwealth of Virginia's eProcurement System

Invoice Status/Payment Lookup: For Suppliers that have received a UVA Purchase Order (for all other invoice inquiries, call 434-924-3173, option 1). Please use your Supplier Number to log in. Help finding your supplier number.

RESOURCES

eVA Information for Suppliers: Resources for suppliers on how eVA works at the University.

Registration with the University: Information for suppliers and non-suppliers on registration for purchase orders or payment.

UVA Supplier Diversity: Information on doing business with

When Competition is Required

Please note: No additional competition is required for purchase of goods and services on an existing contract, as vendor selection was based on appropriate competition at the time the contract was awarded. 

Guidelines for Competition Visual Process

DOLLAR AMOUNTS $0 TO $10,000

• Goods and services totaling $10,000 or less per vendor within a single 12-month period may generally be purchased directly by departments with a minimum of competition.
• Check the Goods and Services Procurement Guide to see if the item is prohibited from department purchase

CONFUSING EVA EXPENDITURE TYPES

Skilled Services vs. Preceptor Services

There is now an expenditure type “Svcs, Skilled Other Preceptor” which should only be used for medical preceptors.  However, it is easy to accidentally choose this expenditure type when intending to choose “Svcs, Skilled, Other”.  Please be careful to choose the correct one.

Mailing Services vs. US Postal Services

These two are not synonymous and should not be used interchangeably.  They should also not be combined on the same purchasing/payment document in the system, much less on the same item

WHAT IS EVA?

eVA is the Commonwealth of Virginia's electronic vendor registration and purchasing system that provides a standardized, transparent source of public procurement information. The University does not purchase goods and services directly through eVA, but is required to send purchase data to eVA. All transactions, including the University's, incur fees to support the maintenance of the system.

The University has the ability to send virtually all non-exempt purchases to eVA, thereby dramatically reducing our potential eVA transaction fees and eliminating most eVA non-compliance