News

Here's where UVA's Commonwealth of Virginia (CVC) 2022 giving stands as of November 9. To participate in this year’s CVC, use the pledge form at cvc.virginia.edu. If you have questions about the CVC, email [email protected].______________________________________Total Amount Raised by UVA: $418,660 (52.33% of the $800,000 goal)Top 15 UVA Areas by % of Employees Participating in CVC Giving1.  Communications - 34.9%2. Audit & Compliance - 29.6%3. Miller Center - 22.2%4. Operati

Vice President for Finance Melody Bianchetto recently announced her intention to retire from University Service effective February 3, 2023. Bianchetto is a dedicated alumna, a UVA parent, and a longtime University employee.  After graduating from the University with a B.S. in Commerce in 1988, she worked for Ernst & Young and two other firms before returning to UVA in 1996. She has brought technical expertise, institutional knowledge, and passion to her work for 26 years, and has risen

As the new year approaches, the Payroll Department reminds you to review your Federal tax withholding. You may need to submit a new W-4 form if you have experienced any changes in your filing situation this year (e.g., got married, have a secondary source of income, have new dependents, etc.).You can update your W-4 Form any time in Workday by typing ‘Withholding Elections’ in the search bar at the top of your Workday home screen.Please be aware that Payroll is not authorized to provide tax advi

 Office Hours Wrap Up, Segue into Time with a TrainerSince July 11th, after the go-live of Workday Financials, around 3,000 people have participated in open office hours, but as people are getting more confident in many areas of the system, attendance is significantly tapering off, so we’re discontinuing office hours for November.  But we know people still need support, so we’re pleased to announce Time with a Trainer. This is more of a one-on-one learning time, where people can b

 1.  Instead of holding Office Hours, UVAFinance trainers are offering one-on-one time you can that can be scheduled individually.  Visit the Workday Finance Training page if you'd like to schedule some Time with a Trainer; just look for the area you need help with!2. UVAFinance is tracking deferred items and areas experiencing challenges post-go-live of Workday Financials (spend, account certification, fund balances, etc.) on the UVAFinance website.  Get resources and guidan

Since the transition to Workday Financials, a few processes have been rockier than others, and one of the more difficult ones has been Account Certification. We will continue to track issues with Account certification on the UVAFinance website. When we talk with affected colleagues about Account Certification, here are the top pain points folks mention:Omission of payroll, SIS details, and fund balance/budget vs. actuals in the Account Certification view.Numerous manual processes, such

Don't worry; it's a valid code!  Back when we were going through the FDM mapping exercise, the PG00847 DO NOT MAP code was created to tag PTAOs we thought were no longer in use.  These aren't unallowed codes; instead, they are meant as a "red flag" to signal that the transaction needs to be checked.  These often result from PTAOs we thought weren't in use anymore but were somewhere in a database to be used for a recurring charge.  If you need to change for ISD billi

We continue to track and report on Spend issues caused by the conversion from Oracle to Workday Financials on the UVAFinance website (match exceptions, old purchase orders, etc.).  See all the latest here, including resources to help, as reported in the November 2 Fiscal Administrator's meeting (aren't you going to the Fiscal Administrator's meeting?  You should!  You can see the slides here, (just click on "For Fiscal Administrators," but you can attend via Zoom and get

Here's the first Commonwealth of Virginia Campaign (CVC) Update for 2022.  All figures are as of October 26.  Watch for more updates as the campaign progresses. To participate in this year’s CVC, use the pledge form at cvc.virginia.edu. If you have questions about the CVC, email [email protected]._________________________________________________________Total Amount Raised by UVA: $245,571 (30% of $800,000 goal)Top 15 UVA Areas by % of Employees Participating in CVC Giving1.

This past June 2022, Staff Senate sent out two surveys to all University staff regarding flex/remote work, one for all staff, and one for managers. Excluding Classified staff, who are subject to the Commonwealth of Virginia’s Telework policy, the survey was sent to over 6,235 employees.  1,540 employees completed the staff survey, and 355 managers completed the manager’s survey (resulting in a 30% response rate). The Staff Senate Flex Work working group reviewed the results and compil

November 2 was UVA's official Budget Kickoff session.  What's up next in tuition, fee, and budget key activities? November 11: Student tuition and fee committee meeting10 days public notice: public comment session on proposed increase range for undergraduate tuition and feesLate November / Early December: Finalize tuition and fee proposalDecember 8-9: Board of Visitors considers tuition and fee proposalMarch 3: Budget and Multi-Year Financial Plans (MYFPs) dueJune 1-2: Fiscal Year 2024

UVA Vaccination Clinics for Flu and COVID-19CVS Health will provide flu vaccinations and COVID-19 boosters at Newcomb Hall on November 15, 16, and 17, 2022. All faculty, staff, and students are welcome to pre-register for a vaccination clinic and participate. Please note:The clinics are by appointment only so please pre-registerThe cost is $0 with most insurance providers, please bring your insurance card to the clinicThere is no cash option for this clinicFor questions regarding your appointmen

UVA is committed to complying with all applicable laws, regulations, and policies. The UVA Compliance Helpline is a confidential channel for employees to report unethical, illegal, or suspicious behavior.Visit report.virginia.edu or call (800) 235-8700 to submit a concern. Both allow for anonymity (if desired) and are available 24/7. The University’s integrity relies on you. If you see something, say something.

Melody Bianchetto and Mark Cartwright presented on Mentoring & Diversity at EACUBO in New York from October 30-November 2.Brandi Van Ormer and Deloitte partner Love Anderson presented on Transforming Culture through Stakeholder Engagement at the 2022 CUPA-HR Annual Conference & Expo in Sandiego this October.Mark Cartwright and Zachary Jackson presented on Supplier Diversity & Local Procurement: Inclusive, Local Procurement for the Common Good at the Fall 2022 Annual NAEP District II

November 8 is Election Day and it's a holiday for UVA employees.  Don't forget to exercise your right to vote!  Find your polling place at Virginia.govWhat's on your ballot?Want to be more informed?  Check out offerings from UVA's Miller Center.

Since July 11th we’ve had ~3000 attendees participate in open office hours! As people are beginning to feel more confident and many questions have been addressed attendance has significantly decreased.To continue to support our stakeholders as we go through this learning journey, instead of open office hours, we will be offering individual 1:1 time with UVAFinance training team members in November and December for assistance with specific questions.To schedule a meeting, visit the Workday Financ

Finance Reporting and Analytics Release Notes for October 28th. This update includes significant new reports and modifications that have been released from October 11th to October 28th as well as known issues that we are investigating or working on currently.Reporting FAQ Our Reporting User Group recently completed a Reporting FAQ called "A Day in the Life of A Fiscal Administrator" to help you find recommended reports for common tasks and data needs. We have also worked to reduce the nu

 Find important monthly close deadlines that impact your work on the UVAFinance website: https://uvafinance.virginia.edu/workday-financials/monthly-close-activi…;

  No time to read right now?  Listen to this update on WFST Radioor check out 5 Finance Facts. Don't forget:  So many helpful Workday Financials resources are available!Just as a reminder, you can go to the Workday Finance Training page, and for every functional item you see there, there are quick reference guides on transactions you might do in that area, demonstrations of the transactions, and more.  Don’t forget about all those resources as you do your work!

 1.  Remember your Workday resources: On the Workday Finance Training page, there are quick reference guides and demonstrations for transactions you need to do in Workday Financials.  Don't forget to use these resources and the WalkMe function within Workday itself.2. New Reporting Resources:  The Reporting & Analytics team has built a "Day in the Life of a Fiscal Administrator FAQ" to list a few useful reports for everyday business transactions.3. FY23 Budget Season kick

 Contributed by Joey CarlsIt has been six months since the launch of the UVAFinance Solution Center and we are excited to share that we have supported our community with over 17,000 cases. We appreciate the patience and grace you have given us during our early days and as we launched Workday Financials.Here are a few highlights since the launch of Workday Financials:In July and August, the solution center was handling an average of 840 cases per week. During the months of September and Octo

Here's a tip from the Procurement Team:  when you create a requisition in Marketplace, and it kicks it into Workday Financials, you may find later that you need to edit that requisition. The important distinction is that you need to do your editing of the requisition in marketplace, NOT in Workday – so if you need to add, change, or replace something, go to Marketplace to do that so there won’t be lags or failures in the purchasing process.

Need to edit your FDM Worktags?  Schools and Units can request new values, edit existing values, and even deactivate existing values, by working with the FDM Administrator in their school or unit.To find your FDM Administrator, visit this resource in the online community:   FDM Interim Request Process (behind Netbadge; contact [email protected] if you need access).  

The FY23 Budget Kickoff is scheduled for November 2, 2022, but don't wait until then to get into Adaptive and get started!Training for Adaptive Planning 3.0 is available in Workday (online, on-demand) and can be accessed by anyone, although access to the tool itself is dependent on approval from your school or unit.  For more Adaptive Planning Resources and training, visit the UVAFinance webpage. ________________________________________________________________________Did you know?

Shared by Information SecurityOn September 20th, UVA Information Security sent a phishing simulation email to 11,739 faculty and staff members. The goal for this training exercise was to help our community better understand how to identify phishing messages by providing a hands-on simulation. The results? More than 85% of our faculty and staff members did not fall for the simulated phishing message, wisely ignoring and/or deleting it. More than 500 took the extra step of reporting