News

Procurement has altered its payment schedule to accommodate the Winter Break. On December 21st the Accounts Payable team will make all payments scheduled through January 6th. Payments suitable for processing must be fully approved and ready for settlement by 9 am on the 21st. The normal payment schedule will reconvene on January 2nd.Procurement will operate at a limited capacity during the break. If you have an urgent request with operational impacts, please send a request marked Urgent to askfi

A positive outcome of the Finance Strategic Transformation project was the collaboration between schools, units, and central finance that grew during the time we worked on the implementation together.  Although the project itself is drawing to a close, that collaboration will not. In 2023, members of a diverse array of the finance community across Grounds will continue to meet for conversations around the ongoing improvement of Workday Financials adoption and enhancement of the system.

Recently developed account certification resources are waiting for you on the UVAFinance webpage.  Besides a full list of account cert quick reference guides on the training webpage, you can also now see the following: Account Certification Frequently Asked Questions: Provides answers to common questions and links to relevant resourcesWorkday Account Certification Dashboard in UBI:  Allows for robust filtering and views of account certification statuses, including a cost center fi

To avoid match exceptions, we recommend the following best practices: ensure that the PO and invoice details (full name of supplier, price, and quantity) matchsubmit invoices in PDF formatencourage suppliers to pay attention to response emails to invoice submissions, in case more information is neededIf you have a match exception, you will need to determine the cause of the exception and initiate the correction for the match exception. To determine the cause of the exception:From viewi

As of November 21, we have begun utilizing Workday’s non-catalog order process for both Goods andService lines, and Jaggaer for catalog orders.  The launch was widely successful and has resulted in a significant decrease in match exceptions over the last few weeks. We have noticed an uncommon issue to be aware of: if an end user does not have an account in Jaggaer, the newly created purchase order will not successfully integrate into Jaggaer and be distributed.  The solution

Here's where UVA's Commonwealth of Virginia (CVC) 2022 giving stands as of December 6.  Since the last update in early November, many at UVA may have chosen to support the UVA Strong Fund to honor the families of the victims of the November 13 shooting as well as the survivors. If you would still like to support the good work local charities do in our region, CVC 2023 runs through the end of the year.The last day to make a donation by payroll deduction is December 18. To participa

Are you struggling with a Workday Financials topic?  Have a question about a transaction?  Sign up for a one-on-one Time with a Trainer session, during which UVAFinance training team members can answer specific questions and provide live demonstrations. Schedule a meeting today using the links below (also found on the Workday Finance Training page).Account Certification, Accounting Journals, Accounting Adjustments, Customer Accounts, or Ad Hoc Bank Transactions: https://calen

  Visit the Records & Information Management webpage to register for their next RIM Basics Training on December 14 at noon.  While you're there, you can also see the spring training schedule.

Take advantage of Cavalier Computers' employee purchase program, which works via payroll deduction.  Take a look at their website to learn more!Ready to browse?  Shop online.

From Hoos WellNew Social Well-Being Doman: Hoos Wells recently added a new Social Well-Being domain which includes a variety of resources to help you build your social well-being.Research shows that building social well-being can reduce stress and enhance health and longevity, and that healthy relationships may be the single most important determinant of happiness.From FEAPHave you been unable to attend a FEAP webinar that sounded interesting? No worries, you can view recordings of previous eve

Finance Reporting and Analytics Release Notes are posted on the UVAFinance website for December 2nd. This update includes significant new reports and modifications that have been released in the month of November as well as known issues that we are investigating or working on currently.See the release notes for December 2A friendly reminder that you can always find this information and more reporting resources at: Reporting Resources | UVA Finance (virginia.edu)Business Intelligence &

The 2023 Schedule for Fiscal Administrators Meetings has been posted online.  These meetings will remain virtual to encourage the pattern of solid attendance.  A Zoom link will be distributed closer to the meeting date.  See the 2023 meeting schedule on the UVAFinance site (under "For Fiscal Administrators). Add the meetings to your calendar now so you don't miss out!

As you may have noted on the Workday Finance Known Issues page, the multi-funding source (MFS) engine is not running properly and is not expected to deliver correct accounting information until mid-December. As we await a promised fix from our Workday partners, we will not be generating November account certifications on December 1st. We hope to have account certifications distributed by December 15th and are extending the deadline for November Account Certification to close of business on Fri

 Find important monthly close deadlines that impact your work on the UVAFinance website: https://uvafinance.virginia.edu/workday-financials/monthly-close-activi…;

 1.  Instead of holding Office Hours this November, UVAFinance trainers offer one-on-one time you can that can be scheduled individually.  Visit the Workday Finance Training page if you'd like to schedule some Time with a Trainer; just look for the area you need help with!2.  Procurement has altered its payment schedule on November 23-25 to accommodate the Thanksgiving holidays.  on the 22nd the AP team will make all payments scheduled through December 2nd. Pay

Time with a Trainer for One-on-One Workday Finance Assistance We’ve had almost two dozen individual Time with Trainer sessions so far in November.  If you find yourself needing some help with Workday and it’s the kind of thing you’d normally have come to Office Hours to sort out, go to the Workday FinanceTraining page and sign up for one on one time with our finance trainers – you can choose the area you need help in, from account certification, to purchase requisitions, to expense rep

Joyce Gredler of Business Assets & Cost Recovery coordinated both the Department of Army and Office of Naval Research yearly reviews for the first time this year, efforts which represent a tremendous amount of work, with successful outcomes and commendations.  Congratulations, Joyce!

Procurement will alter its payment schedule on November 23rd – 25th to accommodate the Thanksgiving holidays.  On November 22nd the Accounts Payable team will make all payments scheduled through December 2nd. Payments suitable for processing must be fully approved and ready for settlement by 9AM on November 22nd.  The daily stabilization payment schedule will reconvene on November 28th.This schedule is made available to help you prepare in advance for the handling of your payments

The UVAFinance Compliance Calendar was migrated from Sharepoint to Salesforce this summer and went live last week. Everything from policy review cycles, UAO Certifications, and other compliance tasks can be assigned, tracked, and "reminded" within Salesforce. Instructions for accessing the Compliance Calendar tasks in Salesforce can be found in the Quick Links in the bottom left corner of Salesforce.

During the Finance Strategic Transformation project, many schools and units participated in optional Fund Balance Realignment activities facilitated by central finance and the project team.  Inaccurate fund balances can result in some cases if schools and units didn't participate in the exercise. To help with this, we're in the process of developing a fund balance mini-course, and users can also access the Day in the Life of a Fiscal Administrator (Reporting FAQ) resource, which includ

UVA Procurement is making a change to the process used to submit a non-catalog form by moving the process from UVAMarketplace to Workday.This decision comes after much research and discussion. We piloted the change with a focus group of super-users across UVA grounds and the feedback was very positive. This new form will go into effect on 21 November 2022. This change to the non-catalog form is an integral component of improving our Payables operation. We understand that this transition has th

Procurement & Supplier Diversity Services continues to work toward the goals outlined in an ambitious three-phase plan that aims to double the percentage of local and minority-owned business partnering with UVA and raise University spending with local businesses by 10% by 2025.The plan, which you can read more about in detail on UVAToday, was developed in partnership with the University of Virginia's Local Economy Working Group. Mark Cartwright, Director of Supplier Diversity, explains that

UVAFinance’s work across Grounds can often be behind-the-scenes but sometimes it is front and center, such as right at the Emmet-Ivy entrance corridor. A new hotel and conference center and the School of Data Science will anchor the 15-acre area to serve as a central point to University Grounds, as well as an entrance corridor for visitors to the University. With any University capital project, UVAFinance is involved in helping manage the identified funding sources, such as state funding, cash r

The UVA Office of Sustainability is excited to share that the 2022 Sustainability Leadership Award is now taking nominations! An initiative of UVA’s Committee on Sustainability, the award will honor those who exhibit a strong commitment to advancing sustainability practices and solutions at UVA and in our community.Nominations are accepted in each of four categories: UVA students/groups; UVA staff/departments; UVA faculty/departments; and community members or groups. You may nominate yourself or

Please join the Office of State Government Relations for our annual Legislative Forum on Tuesday, November 29 from 12:15 to 1:15 p.m. in the Alumni Hall Ballroom. The Legislative Forum is open to members of the University and local communities.The Forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 General Assembly Session, including issues affecting higher education, healthcare, and the local community. Time will be reserved for quest