Resources

Treasury Management manages the short-term investment of the University's working capital and oversees its long-term investments with the University of Virginia Investment Management Company (UVIMCO). The short-term investments are managed to provide the University with sufficient liquidity and safety for operating cash. Long-term investments are invested according to the guidelines in UVIMCO's Investment Policy statement.

Treasury also provides oversight of investments held outside UVIMCO, such as trusts and security-specific investments.

What is a wire?   

Wire transfers are a form of payment whereby funds are sent through the Federal Reserve Wire Network from one financial institution to another.

When should wires be submitted?

Wire transfers should only be requested when payments cannot be made with the Purchasing Card or any other standard University form of payment.

What is the cost?

Outgoing wire transfers are the University's most expensive payment option and are therefore processed only upon request. The internal costs associated with wire transfers are absorbed entirely by the University and are not passed on to

A Major Accident/Incident is one in which total damages may exceed $5,000 or any incident wherein bodily injury occurs.

If a Major Accident/Incident occurs, please take the additional following steps:

1. Immediately take the driver to Work Med or the UVa Emergency Room for a post-accident alcohol and drug screening.
2. Immediately suspend the driver's vehicle operating privileges pending review.
3. Remove the vehicle from service pending review and inspection.
4. Contact Risk Management to review the accident, discuss the driver's eligibility to drive and determine the status of the vehicle's

Time and Place of Accident:

• The department having responsibility for the vehicle must pay the first $1,000 of loss for each claim.
• If possible, never drop off a rental car after hours. If you must and have the equipment, take 4 pictures (one of each side). The University frequently receives claims for thousands of dollars 2-3 months after rentals are returned.
• When overseas, DO purchase the extra insurance (Collision Damage Waiver) on an auto rental.
• The University has an agreement with Enterprise in which the daily rates for US rentals include the Collision Damage Waiver which covers any damage to the vehicle.
• N

The University has liability insurance protection to cover damages caused by, or in some cases to, leased vehicles used for official University business. This liability protection is provided to University employees or authorized agents (e.g. students, volunteers) through the Commonwealth of Virginia's Division of Risk Management for third party damages other than to leased vehicles. Damage to leased vehicles will be covered through a combination of self-insurance and a contracted vendor's Collision Damage Waiver. The department having responsibility for the vehicle must pay the first $1,000

Throughout the year there are many people who will serve as volunteers to help assist the University in its academic, research, healthcare and public service missions.

Every volunteer must be approved and authorized by a Sponsoring Manager (Faculty, Staff or Administration member). The Sponsoring Manager is responsible for all documentation, supervision and training of the Volunteer.

One of our goals in utilizing volunteers is to protect the volunteers from injury or illness while serving the University. It is important to realize that volunteers are not employees of the University, and

 In an effort to help expedite the property claim process, it is recommended that departments maintain a current inventory of University owned property i.e. furniture, electronics, office equipment, supplies, research materials etc. There is no need to record bulk items or items valued under $100, i.e. misc. office supplies, pens, copy paper, paper clips etc.

The inventory should include: a description of each item, which lists the manufacturer, model and serial #, purchase date, purchase cost, receipt, and asset tag number if applicable. Photos of specialized items would also be beneficial

The following are videos with helpful tips, tricks, and shortcuts to help you save time and effort, and reduce mistakes when working in the Integrated System.

• Setting iProcurement Preferences

Purchasing Users: Learn how to set or change preferences for information such as delivery location codes and PTAEOs.

• Tracking Packing Slips / Receiving Through the Delivery Location Code

Purchasing Users:  Learn how to easily find Delivery Location Codes for your department to track receiving for goods and services.

• Who has my Requisition?

Purchasing Users:  Some requisitions need approval from buyers

WHAT IS LABOR DISTRIBUTION?

Labor Distribution is the process by which charging instructions are entered into Oracle for payments for academic personnel, ensuring that payroll earnings are distributed to the correct PTAEO.  

• This process does not determine whether or how much an employee will be paid.  The pay type and frequency of pay is determined by the supervisor and entered into Workday.  
• This process is not used for Medical Center or University Physicians Group (UPG), whether or not they are charging ACD fund sources. This process, known as a costing allocation, is handled in

The University's code of ethics clearly expresses our institutional commitment to integrity and ethical values. This commitment is further communicated through the establishment of policies that clearly convey expectations and through the deployment of procedures detailing how to put those policies into action. Individual understanding, commitment, and adherence to the code of ethics, compliance with policies, and adherence to procedures are foundational to internal control.

The annual completion of the Internal Controls Questionnaire (ICQ) by unit leaders responsible for stewardship of

The Foreign Corrupt Practices Act (FCPA), 15 USC 78dd-1, et seq., was originally enacted in 1977. There are two components of the FCPA.  The first requires that entities whose securities are listed in the U.S. meet the act's accounting provisions. The second contains anti-bribery provisions with broad applicability, including to public and private institutions of higher education.  Specifically, the anti-bribery provisions of the FCPA prohibit the willful use of the mails or any means of instrumentality of interstate commerce corruptly in furtherance of any offer, payment, promise to pay, or

The Commonwealth Accounting Policies and Procedures (CAPP) Manual documents the policies and procedures associated with teh Commonwealth's centralized accounting and financial systems. Topic No. 10305 Internal Control provides guidelines to assist state agencies and institutions in implementing internal control programs under the authority of Code of Virginia §§ 2.2-800 and 2.2-803 and identifies the Agency Risk Management and Internal Controls Standards (ARMICS) as the definitive source for internal control in the Commonwealth.

Does UVA have to follow the CAPP Manual?

The Restructured

The Oracle Labor Distribution (LD) process is not used for Medical Center (MC) or University Physicians Group (UPG), whether or not they are posting to ACD fund sources. This process, known as a Costing Allocation, is handled in Workday by the employee's Manager (or their Delegate).

• Check out this Costing Allocation presentation to learn more about Workday costing allocation and how UPG and MC employee labor and fringe costs are applied to ACD fund sources.

Costing Allocation Viewer Access

In order to enhance Academic Division employee visibility into Medical Center and/or UPG Costing

The University Accident Review Committee evaluates each accident in which a University-owned vehicle is involved and some accidents in which a rented or motorized-utility vehicle is involved. After thoroughly reviewing all of the material concerning each accident, the review committee determines whether the accident was Preventable, Not-Preventable, or an Incident, based upon the definitions of the criteria provided by the Department of State Police. After an accident is evaluated and classified by the committee, it is forwarded to the appropriate Vice President or designee of the employee

Certificate of Insurance and Proof of Coverage Requests

Departments engaged in activities involving outside parties may receive requests for the University's certificate of insurance or proof of coverage from these outside parties. The following will provide departments helpful information in managing these requests and instructions on how to request the certificate.

Assistance in acquiring proof of medical malpractice coverage for individuals employed by the University (not Medical Center) may also be requested using the same form listed below, or by sending the request received to

What do I do if I have a vehicle accident in a State owned or rented vehicle while on University business?

While at the scene of the accident:

• Take all necessary precautions to prevent further accidents.
• Do not leave the scene. Ask a passing motorist or some other person to contact the University Police at 911 if on Grounds, the State Police at 1-800-552-0962 direct or through 911 if off Grounds in a University vehicle, or the local or State Police at 911 if off Grounds in a rental vehicle.
• Do not make a statement of any kind to anyone other than your employer, an enforcement

This memo is to alert you to a potential problem with gifting items to the University from its various Foundations.

Gifts of property that have been received by a school from its related foundation must be documented, as outlined in the policy noted in the next paragraph.   If there is no documentation of ownership by the University, then if a loss of that gifted property occurs the claim cannot be honored.  It is the responsibility of the department suffering the loss to provide evidence that the property belongs to the University in order to receive insurance compensation for the loss.